Travel Reimbursement Instructions and Form

Instructions and Forms

These instructions are for those who have requested and been approved to receive reimbursement for travel expenses to the Program Team Meetings.

1. MyTravel & Account Numbers: Those with access to the UC Davis MyTravel system, should use the account number L-SWPPTM2 for the January 31-February 1 meeting and L-SWPPTM1 for the February 7-8 meeting.

MyTravel will automatically route claims to the Program Support Unit for approval, so please do not send additional copies to that office.

2.  No Access to MyTravel? Those who are not UC or UCD employees will also be reimbursed through UC Davis by using a paper travel form.  Click to download the paper form. Submit the signed paper form with receipts by one of the following methods:

E-MAIL scanned, signed form and receipts as an Adobe file to Angela Oates (for January meeting) and Lisa Bertschinger (for February meeting.)
FAX forms and receipts to 530-752-2196
US MAIL:

UC ANR Program Support Unit
Ag Field Station Building
One Shields Avenue
Davis, CA 95616

All expense claims submitted must be filled out completely and include:

• Required receipts
• Accounts: January 31-February 1 meeting here and for the February 7-9 meeting here.
• UC employee name, vehicle license number and travelers email address
• Signature of employee

The maximum lodging reimbursement for each night is 1/2 of the total expense, which is based on sharing a room with a colleague. If you shared a room, please indicate your roommate's name in the comments section. Lodging amounts which are over 1/2 the expense must be charged to your own UC account, not the conference account.

Submitting the correct and complete forms will ensure that your travel is processed in a timely manner. If you have any questions or need anything further, contact ANR Program Support

Angela Oates, 530-752-2442

Lisa Bertschinger, 530-752-3932

Sherry Cooper, 530-752-1581