Step 8: Submit Interim Reports
Complete Interim Reports Required by Sponsor
The PI is responsible for submitting all required interim technical or project reports to the awarding agency or sponsor. Report content requirements are spelled out in the award terms and conditions, and may include:
• Project identification information
• Significant results of the project
• Project difficulties and solutions
• List of publications resulting from the project, including articles in progress
• A discussion of “milestones” and “deliverables”
When and How?
The Sponsor will include submission deadlines for required reports in the Award Terms and Conditions. |
Contacts
Questions regarding reporting may be directed to:
Effort Reporting : Office of Contracts and Grants
Cost Share and Ledger Reviews : Business Operations Center or Business Manager
Additional Resources
Complete Cost Share Reports
Who must complete a cost share report?
A PI who has received an award in which cost sharing was made part of the proposal. Once an award is made, the cost sharing offered to the sponsor and documented in the proposal documents becomes a binding commitment.
The PI is responsible for reviewing and certifying cost share reports to ensure :
- all cost share contributions are captured correctly
- all cost sharing obligations met in a timely manner
It is important to notify OCG immediately if there is any possibility that a cost sharing commitment will not be fulfilled. This includes situations in which a PI transfers to another institution during the performance period of a project, because the sponsor may hold ANR responsible for fulfilling all, or a proportionate share, of any cost sharing commitment associated with the project.
When and How
Cost share review & certification typically only occur in time to meet sponsor deadlines (quarterly, annually, or at the end of the project.) |
A BOC analyst or your Business Manager will contact you and work with you to complete a Cost Share Summary Report. |
Complete Effort Reports
Who must complete an effort report?
Effort reporting is the documentation of time spent by any employee working on a federally funded project and is required on federally funded projects.
Who's effort must be certified?
An effort report must be certified for each employee whose salary (or any portion thereof) is charged to a federally sponsored award and for each employee who has cost sharing commitments on the project.
Who can certify an effort report?
PIs and others in academic and management classifications who are paid on federal or federal flow-through funds are required to certify their own effort. Effort for other employees must be certified by the PI or by some other responsible official. The certifier must have firsthand knowledge of the work performed and the amount of effort expended on that project.
What does an effort report account for?
An effort report must account for all of an individual’s total institutional activities and the combined effort must always add up to 100 percent, regardless of the number of hours assigned to the funded project.
What does an effort report not account for?
Any effort over and above what was originally specified in the project proposal need not be tracked, reported, or certified.
When and How
UC Davis payroll Period of Effort: October 1st - September 30 Reports issued: on or around November 15 Certification deadline: January 28th *At UC Berkeley and UC Riverside, effortreporting and certification by federally funded employees is conducted quarterly. |
Tools Effort Reporting System |
Complete Financial Ledger Reviews
Who must completed a PI Ledger Review?
A PI Ledger Review report is the documentation of the review of expenditures and effort posted to sponsored projects and is required on federally funded projects.
When and How
PI Ledger Reviews and certification occur monthly | PI's receive automated notifications monthly prompting them to complete the report in their Financial System. |