Staff Employee Time and Leave Reporting

The University of California pays employees monthly on the first of the following month. Each University staff employee paid from extramural funds (grants, contacts, various donors, etc.) is responsible for preparing a positive record of hours worked and leave taken for each day. This record is submitted to the supervisor for review, approval, and delivery to the Business Operations Center - Kearney Office according to the Schedule for Mailing Time Records.

First Paycheck: New employees hired after the scheduled date for mailing time records to the BOC-K Office and before the end of the month should work with their supervisor to determine the mailing date for their first employee time record and the date to expect their first paycheck.

Last Paycheck: The last paycheck will be a paper check (no direct deposit) delivered to the supervisor on the employee’s last day of work provided adequate notification of the separation has been give to the BOC-K Office. The last paycheck will include any vacation hours or compensatory time on the books at the time of separation.

• Definitions of Time & Leave Reporting Terms
• Special Information for Supervisors

Staff Time and Leave Reporting Forms

• 2013 ANR UCCE Staff Employee Time Record
• 2013 Matrix for calculating holiday hours for staff
• 2013 matrix of working hours by month and percentage
• Absence Notice (Word)
• Employee Payroll Data Change Request
• Overtime Notice (Excel)
• Salary Expense Transfer Request

(Absence & Overtime Notices are also available in pads of 50.  Please contact the Regional Office if you would like a supply of these forms.)

Staff Employee and Leave Time References

• 2013 Calendar of holidays
• Time & Leave Reporting Information by Bargaining Unit (Excel)

Time Reporting System (TRS) Implementation: ***NEW***

Biweekly-paid Employee Guide

Biweekly-paid Employee Training

Monthly-paid Employee Guide

Monthly-paid Employee Training

Supervisor Guide

Supervisor Training

Biweekly Payroll Conversion:***NEW***

Biweekly Time Reporting Conversion Process

2013 Biweekly Payroll Calendar

Time Reporting for Exempt Employees