Club Youth Leadership
Types of Club Officers
- Prepares club meeting agenda with other officers & advisors.
- Presides at all club meetings.
- Uses parliamentary procedure to conduct business meetings.
- Understands responsibilities of other club officers.
- Shows a real interest in the club and helps carry out club’ decisions.
- Plans ways to get every member to participate in meetings and delegates responsibility.
- Appoints committees as needed.
- Works with 4-H club leaders to establish a system for notifying 4-H club members of club meetings and activities. (i.e. – phone trees, written notices, e-mail, etc.)
- Calls the Vice-President to reside at the meeting if unable to attend.
- Presides at meetings if the President is absent.
- Serves as chairperson of the program planning committee.
- Introduces educational program at club meetings.
- Thanks the educational guest speakers, presenters, member demonstrators, etc.
- Assists committees as needed.
- Keeps an accurate written record of the business meetings.
- Reads club’s minutes at each meeting.
- Records club’s attendance at each meeting.
- Writes thank you letters to speakers, sponsors, etc.
- Writes all club correspondence as directed by the President, Executive Committee and/or community club leader.
- Keeps an accurate account of all 4-H club’s money received and spent by the club.
- Gives a financial report at each 4-H club meeting.
- Gives an annual financial report at the final 4-H club meeting for the year.
- Prepares a 4-H club budget with the Executive Committee, Finance/Fund Raising Committee and/or 4-H organizational club advisor and presents to the 4-H club membership for approval.
- Balances the bank statement each month (if the club has a checking account), which is a recommended practice.
- Pays bills when approved by the club.
- Takes photographs at all 4-H club meetings and activities.
- Puts together the 4-H club’s scrapbook alone or with a Scrapbook Committee.
- Collects newspaper articles from News Reporter.
- Collects written health, safety and environmental reports from these officers to include in the club’s scrapbook.
- Collects pictures, articles, etc. from other officers and club members to include in the 4-H club’s scrapbook.
- Enter club scrapbook in county contest if available.
- Submit completed 4-H club scrapbook to club’s 4-H organizational advisor for archival documentation.
- Writes articles about club meetings and activities and submits to the local newspaper.
- Checks local newspapers regularly to see if articles appear.
- Cuts out club newspaper articles and gives to Historian for scrapbook.
- Conducts a recreation activity at each 4-H club meeting.
- Plans or helps with a Recreation Committee, the 4-H club’s social events and/or parties.
- Leads or assists teen and/or junior leaders with get acquainted activities and mixers.
- Plans one major safety program for the 4-H club.
- Gives 1 to 3 minute safety tips and/or talks at each 4-H club meeting.
- Chairs the Safety Committee if the club has one.
- Reminds 4-H club members of safety at all 4-H club planned activities.
- Plans one major health program for the 4-H club.
- Gives 1 to 3 minute health tips and/or talks at each 4-H club meeting.
- Chairs the Health Committee if the club has one.
- Reminds club members of health issues at all club planned activities.
COMMUNITY SERVICE OFFICER
- Plans one major community service program for the 4-H club.
- Gives 1 to 3 minute community service tips and/or talks at each 4-H club meeting.
- Chairs the community service Committee if the club has one.
- Suggests possible community service related projects to the club.
- Reminds 4-H club members of community issues at all 4-H club planned activities.
Being a Club Officer
Being a member of a 4-H club is a very interesting and worthwhile experience for any youth. A successful 4-H club holds the interest of its members by doing worthwhile things through teamwork and group action. The success of the club depends largely on its officers. It is an honor to be selected as a club officer. Like most honors, being an officer carries certain responsibilities. If a club is to succeed, every officer must know his or her responsibilities and be well prepared to carry them out.
Qualities of Good Officers
A 4-H club needs officers who will:
• Serve their club well and plan to make the club a success.
• Work with all members and give each an opportunity to participate.
• Share leadership with many and give others an opportunity to develop their abilities.
• Represent the club in the community and county.
• Be dependable.
• Help the club plan a program involving all the members.
• Work cooperatively with the other officers, committees, and leaders.
• Conduct well planned meetings.
Each 4-H officer should work toward the following personal leadership goals:
• I know the duties and responsibilities of my office and willingly accept responsibilities assigned to me.
• I am willing to improve myself in order to be a better officer.
• I am friendly to all members of the club and include everyone in club meetings and activities.
• I enjoy doing more than just what is required of me.
• I give credit to others for work well done.
• I am prompt in arriving at meetings.
• My appearance inspires confidence and respect.
• I am kind, tactful, courteous, and use “Please” and “Thank You” when I should.
• I ask for suggestions and cooperation.
• I show appreciation to leaders and parents for their time, effort and devotion to the club.
Responsibility of Members
The members of the club have a working responsibility to it. It is just as important for the members to do their part as it is for the officers. Unless members and officers
work together, the club will not be an effective group. The 4-H’er who serves as an officer is strongly reminded of how important good participation is to the club’s
Responsibility of all Officers
To be successful, 4-H club officers, committees, and individuals working with club leaders must perform many duties.
Some of the important duties are to:
• Secure new members and organize the club.
• Plan the program, month by month, for the year.
• Arrange for a meeting place and the care of facilities.
• Conduct and take part in the meetings.
• Keep club records and submit them as required.
• Serve on committees, as chairperson or as a member.
• Keep the community informed about the club.
• Show enthusiasm and interest in the club.
• Help every 4-H’er find a place in the club and an opportunity to contribute.
• Maintain good relationships with all members and other groups.
• Keep in contact with the County Extension Office.
• Attend 4-H Officers Training.
Letting Committees Work for the Club
Much of the work to be accomplished by a club can best be done by committees working with the counsel of leaders and with the approval of the club membership.
This gives more 4-H’ers the opportunity to participate, to assume responsibility, and to gain leadership skills.
Committees can help overcome the problem of spending too much time on details in the club meeting. They also give an opportunity for a few members to devote their full
attention to a particular subject. In addition, it is good training in group leadership.
There are two general types of committees. Standing Committees are active
throughout the entire year. These may include:
• Program Committee
• Membership Committee
• Music Committee
• Recreation Committee
• Activity Committee
Special Committees are appointed and serve for a single event. The program committee for the local Achievement Days and the summer picnic committee are examples of special committees. The organization and duties of all
committees are quite similar, so they may be considered together.
Each committee should:
• Know its specific assignment. The president and club leaders should explain this.
• Give serious thought and study to the problem.
• Seek opinions and suggestions outside the committee membership, if needed.
• Encourage cooperation among its members in working out details.
• Prepare recommendations for club action.
• Report back to the club.