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The FileVault is a place where you can put files that you want others to see. Typically this is a good place to place files that are too large to send via e-mail. There are three sections of the FileVault:

• Adding a File
• Dealing with the E-mail
• Viewing Files
• Uploading Multiple Files
• PowerPoint Templates
• Deleting Files

Adding a File

From the main menu click the 'add a file' link. You will see the following screen:

• File Browse: Click on the 'browse' button to bring up a menu which will allow you to select the file on your computer. This is very similar to adding an attachment to an e-mail.
• Expiration Date: This is the date the file will no longer be available from the FileVault main menu. The file will still be available via the access e-mail.
• Your e-mail: Access to the FileVault is controlled by your e-mail address. If you attempt to upload a file and are informed you do not have permission, make sure your e-mail is correct. If you continue to be rejected, please contact Dave Krause.
• Password: This password will control access to your file. The password is used when the file is accessed from the main menu. If you remove the password, then anyone can access the file from the main menu. This is useful if you want to create a 'public' file. (The password is automatically entered when users click on the file in the access e-mail you will receive.)
• Name for File: If you want to give the file a descriptive name, you can do it here. If this field is left blank, the actual filename will be used.
• Recipient e-mail Addresses: List the e-mail addresses of those you would like to see the file. This sends an e-mail to each person on the list with all the details of how to download the file. Separate e-mail addresses by commas. You may add as many recipients as you would like.
• Notes: Feel free to describe the file here. Include notes on the purpose of the file, the version, and any other information you want.
• Add to PowerPoint Library: Check this box to upload a PowerPoint presentation to the PowerPoint Template area. Once the box is checked you will need to pick a Program Area. Choose the Program Area that best fits the presentation. The file will not be password protected.

Click 'Save Your File' to send the file. Depending upon the size of your file, and your connection speed, it may take a long time to send the file. You can calculate the time it will take to upload your file using our File Uploade Calculator.

After the file has been uploaded, you will see a screen similar to the one below. It will have directions for accessing the file.

Dealing with the e-mail

When you upload a file, you will receive 2 e-mails from the system.

One e-mail will allow you, or others to access the file. You can forward this e-mail to anyone whom you want to be able to download the file. If the file is password protected, people who receive the e-mail will NOT need to know the password.

The second e-mail will allow you to delete the file. This is the only way you can delete a file you have placed into the system. Do NOT forward this e-mail to others. This will actually remove the listing from the main page of the FileVault, as well as removing the actual file. A file that is dropped from the main menu because the expiration date has passed is not deleted, it is only removed from the list. Anyone with the e-mail can still access the file.

Viewing Files

There are two ways to view files that are in the FileVault system.

Using the e-mail is probably the easiest. When a file is added to the list you will receive an e-mail which will provide access to the file.

Sample e-mail. Forward this to people you want to have access to the file.

The other method is to go to the main menu of the FileVault, and click on the file name. If the file is password protected, the person requesting the file will need to know the password in order to access the file.

Uploading Multiple Files

Both Windows XP Professional and Home Edition now include a 'zip' utility that you can use to compress files and folders on your hard disk. This will take folder and combine all of the files into one- allowing you to upload just one time into the FileVault.

• Put all of your files into one folder
• Right–click the file or folder.
• Point to Send To.
• Then click Compressed (zipped) Folder.

This will make a combined folder, identified by a zipper icon, which displays the same name as the folder you started with. You can also make a combined folder from scratch, by following these steps:

• Right–click the desktop.
• Point to New.
• Click Compressed (zipped) Folder.

Open the new compressed folder and drag files inside that you would like combined.

PowerPoint Templates

This is provided as a sharing tool for those creating PowerPoint presentations.

It allows you to simply download the PowerPoint presentation and modify them for your specific needs. To view the PowerPoint Template area select the "PowerPoint Templates" link. You may choose to view the list by "Program Area" or by "Normal View" by selecting the respective links.

Only ANR employees may use the PowerPoint section of the FileVault . It is limited to PowerPoint Presentations only.

Adding a PowerPoint Template work in the exact same way as adding other files to the File Vault. The only difference is you need to select the Add to PowerPoint Library checkbox. Once the box is checked the Program Area list appears. Select the appropriate Program Area and Save the file.

Deleting Files

When a file is uploaded, two e-mails will be sent to you. One will give other users access to the file. The other e-mail can be used to remove the file prior to the expiration date. This e-mail is the only way to remove a file prior to the date it would normally be removed.

To delete the file, just click on the link contained in the e-mail. Then verify the deletion. Once files are deleted, they cannot be restored.