it's easier to read what i've done by downloading the text file...

 

The 4-H Youth Development Program is in every county in California. 4-H is a place where young people are given many opportunities to build confidence, learn responsibility, and develop skills that will last them a lifetime. It’s a place where youth make friends and share interests, ranging from building robots to raising rabbits, from designing web pages to landscape design. It’s a place where youth work together to make a positive difference in their community, and adult volunteers make a powerful difference in the lives of young people. Get involved in the 4-H community and make a lasting difference!  For more information about 4-H, visit www.ca4h.org.

 

4hOnline is a fully integrated management system that brings together all levels of the 4-H experience. Whether it’s a member logging in to manage her record, a club leader printing mailing labels, or a county staff approving a member’s enrollment, 4hOnline brings the 4-H community together and keeps everyone involved.

 

The California 4-H Youth Development Program is introducing the 4-H Online member enrollment. This will address the concerns of reduced staff support in many of our county offices and to modernize the capabilities of 4-H in providing quick response to our clientele. 4-H Online was designed to allow 4-H members and volunteers to enroll on-line while maintaining contact with their club and county through the certification process. By the integration of 4-H Online, the club and county are not removed from the enrollment process, but instead, are provided the time saving process of not having to enter re-enrollment information every year. After the first year re-enrollment can be renewed quickly online with minimal paper forms.

 

You must use one of the following Web browsers:

Microsoft Internet Explorer 6.0 or newer (for Windows users)

Mozilla Firefox 1.5 or newer (for Windows and Apple users)

Netscape 8.0 or newer (for Windows and Apple users)

Mozilla Camino 1.5 or newer (for Apple users)

Apple's Safari is NOT supported

 

You must enable cookies and Javascript.

 

To use this guide and to work with the program it’s important to learn some terms and concepts about the system.  The following will help explain some of the functions of the 4hOnline system.

 

Family Accounts

4hOnline groups enrollments within a “Family Account.” One family account is created to enroll youth and adults within that family.

 

Usernames & Passwords

The username is the family email address. In order to log in to the system or create a new family account, a valid email address must be used. Each family account must have a unique email address; they cannot be shared with any other family accounts. Passwords may be changed once you are logged into the system.

 

Email

Electronic mail, often abbreviated as email or e-mail, is a method of exchanging digital messages.  To setup a profile and enroll in California 4-H YDP an email address is required.  janedoe@hotmail.com or johndoe@gmail.com are examples of email addresses.

 

Login

A user can log in to a system to obtain access, and then log out when the access is no longer needed.   To login to the 4hOnline program you will need your email address and your password.

 

Roles

There are five roles that users can login to the 4hOnline system.  Each role has different grades of authority.

• Family - the basic role that most users will have.  This will allow them to setup a profile with general demographic information.
• County - all 4-h county staff members will most likely use this role.  They will have access to their county profiles, clubs, and groups.
• Cluster - Like the county role but with multiple county access
• State - Full access to all counties
• Admin - For the designers and programmers.

 

Dashboard

The dashboard is the term used to describe the area where the various functions that sit atop the main page.  The goal of the dashboard is to automatically show a user quick access to the main functions of 4hOnline.  The buttons include;

 

Search

This page allows you to search for members and leaders.

 

Account

Where your personal information can be viewed and the ability to reset your password

 

Options

For County logins the options on this page include locking families from editing their information in 4hOnline.  Also blocking new families from setting up profiles.  This page is where you would link projects to clubs and set the deadlines for when members can add themselves to projects.

 

Confirm members

This icon leads you to the page where all new or reenrolled members and volunteers need to be approved by county staff members.

 

Clubs

This page list all clubs in the county that have been created by the state office.  The County role does not allow for the creation of clubs.  Only state and admin roles may do so.

 

Groups

This page hold a quick over view of the groups for your county and the state.  This is also where you would create a group.

 

Group Enrollments

Once a group is created in the Groups page.  The Groups Enrollment page is where group numbers are entered

 

Project Aliases

Counties are allowed to create specific projects for their county.  This is the page where they would do that

 

Events

A reservation tool for counties to use.  Counties would use this for RSVP’s for specific events and to keep track of numbers.

 

Certify Event Registrations

Refer to Events

 

Month Calendar

A built in Calendar tool for counties to use.  Events and locations and who can view the calendar are all options.

 

Reports

A powerful function where many different types of reports may be generated

 

 

Confirm member - Before a member is considered active, Clubs then Counties must confirm the member.

 

Find member -

 

Member

Member and volunteer (in 4hOnline uses the term for members and volunteer leader)

 

Filters

In many of the search and report functions are options called filters.  These filters allow the user to instruct the system to concentrate on certain criteria such as male or female, member or volunteer.  Since most counties have hundreds of not thousands of records the filters allow users specific commands to find their information faster.

 

Project Alias

Each County may create project titles for their county projects.  These project titles are called aliases because they are associated with the state project list.  For example if a county has a specific project such as “Advanced Culinary Arts”, it would need to be associated with the state project most like the specific project, in this case it would be “Food”.

 

Enrollment

 

You must have an internet capable computer system and an email for this process to work.  These Instructions are for new users to setup a family account.

 

Locate the webpage at:  http://california.4honline.com/

 

Click on “I need to set up a profile”

 

 

 

In the Box that says “county”, please select the county that you are joining

Enter your email address

Confirm your email address

Type in your last name

Type in a password for your family to use

Confirm this password

Role: Family

Click on “Create Login”

 

 

 

 

Personal Information

Make sure the following boxes are filled in: email, last name, address, city, state, zip, phone,

county……then click on “continue”

 

 

Member List

From the “Add a New Family Member” dropdown, select youth or adult

Fill in as much profile information as possible