4hOnline is a fully integrated management system that brings together all levels of the 4-H experience. Whether it’s a member logging in to manage her record, a club leader printing mailing labels, or a county staff approving a member’s enrollment, 4hOnline brings the 4-H community together and keeps everyone involved.

To use this guide and to work with the program it’s important to learn some terms and concepts about the system.  The following will help explain some of the functions of the 4hOnline system.

Email - Electronic mail, often abbreviated as email or e-mail, is a method of exchanging digital messages.  To setup a profile and enroll in California 4-H YDP an email address is required.  janedoe@hotmail.com or johndoe@gmail.com are examples of email addresses.

Login - A user can log in to a system to obtain access, and then log out when the access is no longer needed.   To login to the 4hOnline program you will need your email address and your password.

Roles - There are four types of roles that users can login to the 4hOnline system.  Each role has different grades of authority.

          Family - the basic role that most users will have.  This will allow them to setup a profile with general demographic information.

          County - all 4-h county staff members will most likely use this role.  They will have access to their county profiles, clubs, and groups.

          Cluster - Like the county role but with multiple county access

          State - Full access to all counties

          Admin - For the designers and programmers.

Dashboard - The dashboard is the term  used to descripe the area where the various functions that sit atop the main page.  The goal of the dashboard is to automatically show a user quick access to the main functions of 4hOnline.  The buttons include

• Search - This page allows you to search for members and leaders.
• Account - Where your personal information can be viewed and the ability to reset your password
• Options - For County logins the options on this page include locking families from editing their information in 4hOnline.  Also blocking new families from setting up profiles.  This page is where you would link projects to clubs and set the deadlines for when members can add themselves to projects.
• Confirm members - this icon leads you to the page where all new or reenrolled members and volunteers need to be approved by county staff members.
• Clubs - this page list all clubs in the county that have been created by the state office.  The County role does not allow for the creation of clubs.  Only state and admin roles may do so.
• Groups - This page hold a quick over view of the groups for your county and the state.  This is also where you would create a group.
• Group Enrollments - Once a group is created in the Groups page.  The Groups Enrollment page is where group numbers are entered
• Project Aliases - Counties are allowed to create specific projects for their county.  This is the page where they would do that
• Events - A reservation tool for counties to use.  Counties would use this for RSVP’s for specific events and to keep track of numbers.
• Certify Event Registrations - Refer to Events
• Month Calendar - A built in Calendar tool for counties to use.  Events and locations and who can view the calendar are all options.
• Reports - a powerful function where many different types of reports may be generated

Confirm member - Before a member is considered active, Clubs then Counties must confirm the member.

Find member -

Member - member and volunteer (in 4hOnline uses the term for members and volunteer leader)

Filters

How to search